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The Finance and Human Resources Coordinator reports to the Chief Human Resources Officer and works closely with the Chief Finance Officer and Associate Director, Executive Office and IT. This position is responsible for providing the Finance and HR teams with administrative and organizational support that will contribute to the development and operations of an engaged, high performance organization, focused on the development of first-in-class therapies for autoimmune diseases. The position requires excellent interpersonal and organizational skills and strong detail orientation.
Responsibilities
- Support staffing activities, inclusive of candidate communication and logistics management, interview scheduling and tracking, and coordinating/candidate care on interview days.
- Support development and maintenance of employee and compliance files inclusive of employee job descriptions and CVs.
- Support performance management and compensation planning processes with tracking and filing of objectives, year-end and mid-year review forms and creation/management of HR documentation.
- Work closely with HR Specialist and Associate Director Executive Office and IT to support seamless on-boarding of new employees (HR administration, onboarding schedules, benefits knowledge and support, training requirements).
- Maintain and communicate employee anniversary and birthday and commemorative month calendars.
- Provide administrative support to CFO, CHRO and Controller, inclusive of calendar and meeting management, travel, mail and visitor reception/building access, scheduling team meetings, dinners and lunches.
- Provide administrative and office management backup coverage as required for Associate Director, Executive Office and IT.
- Assist in shared drive management and electronic document storage and filing.
- Proactively contribute to a positive work environment.
- Other assignments and project work as required.
Qualifications
- 5-7 years of executive administration experience required in a corporate environment
- Support of C-level corporate functional leaders a plus
- Discretion and appropriate management of confidential data and information.
- Proficiency in MS Office (MS Outlook, PowerPoint, Excel and Word)
- Strong time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Strong written and verbal communication skills
- Strong organization skills, with a desire to increase leadership skills
- Experience with staffing and employee onboarding preferred
- Strong team orientation and passion for continuous self-development.
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